/Services

Services

Mission Statement

The Maywood Public Library is a vibrant center for community life and learning, offering people of all ages abundant opportunities to enrich their lives.

The Library serves as a free community cultural center, a focus point for community activities and a forum for community issues.

Adopted by the Maywood Public Library Board of Trustees December 16, 2015.

LIBRARY HOURS OF OPERATION

Hours of Operation

It is the intention of the Library Board of Trustees that the Maywood Public Library will be open forty plus hours each week. The Library Director, with the approval of the Board of Trustees, will determine days and hours of operation. A summer and closing schedule may be established to optimize staffing during periods of heavy and light library usage.

Regularly scheduled hours of operation will be established to best meet the needs of the library users and will be evaluated on a regular basis.

Scheduled Closings

The Library will close on holidays established annually by the Board of Trustees and at other times deemed necessary by the Library Director with the approval of the Board of Trustees. Except in the case of emergencies, notice of closings will be posted in the library two weeks in advance.

Unscheduled Closings

It may, on rare occasions, be necessary to close the library for an emergency (e.g., excessive ice and snow, inclement weather, lack of heat or electricity in the building). When a potential emergency arises, the Library Director must accurately report the conditions to the President of the Board of Trustees for approval to close. When the board President is not available, one of the other officers of the Board of Trustees will be contacted for approval to close. Emergency closings will be posted as follows where possible:

  • Front door of the library
  • Library website
  • BCCLS “Closing” website
  • Library’s answering machine

Approved by the Maywood Public Library Board of Trustees June 17, 2015

ISSUANCE AND USE OF A LIBRARY BORROWER’S CARD

Issuance of a Library Borrower’s Card

All applications for a library borrower’s card must be completed in the library.

  1. Residents

Any current resident of the Borough of Maywood who is at least five (5) years old and can write his or her name may complete an application for a library borrower’s card. Borrower cards for residents are provided at no charge.
Proof of residency must be established using one of the following:

  • Valid New Jersey driver’s license with the current street address
  • Lease or property deed
  • Utility bill or other significant mailed item delivered via U.S. Mail. Mail addressed to a post office box number will not be accepted without a street address noted.

Applications from children between the ages of five (5) and eighteen (18) must be signed by a parent or legal guardian residing in the Borough of Maywood and providing proof of residency. The signature of the parent or legal guardian on behalf of a minor child constitutes acknowledgment of responsibility for all items charged to the card.
The borrower’s card will be issued for a three-year period and is renewable upon verification of address.

  1. Non-Residents

An employee of the Borough of Maywood, or an employee or owner of a business located within the Borough of Maywood, is eligible to apply for a library borrower’s card. A letter on company letterhead listing the company name, address and the individual’s name will be used as proof of local employment.

Individuals who attend school in Maywood, but do not live in a town with a BCCLS library, are also eligible for a courtesy card upon appropriate documentation.
Courtesy cards are issued for a one-year period and are renewable upon verification of employment or school enrollment.

Courtesy borrower cards for non-residents are provided at no charge. The use of courtesy cards is limited to materials owned by the Maywood Public Library.

  1. Temporary Residents

A Courtesy Card may be issued an individual who temporarily resides (one year or less) with a resident of Maywood. The applicant must produce a photo ID and an affidavit from the person with whom they reside stating the duration of stay. See above for a description of Courtesy Card privileges.

  1. Non-Residents Not Eligible for a Courtesy Card

Non-residents who are not eligible for a Courtesy Card may obtain a borrower’s card by paying a fee consistent with the policies of the Bergen County Cooperative Library System.  The card is valid for the individual purchaser only.  See above for a description of Courtesy Card features.

  1. Library borrower cards that have been lost or damaged will be replaced for $3.00.

Use of a Library Borrower’s Card

No books or materials may be checked out without a valid borrower’s card from the Maywood Public Library or from another library with which the Library has an arrangement for borrowing privileges.
A library borrower’s card is non-transferable and may be used only by the person whose name appears on the card and in the computer record. Presentation of a library card to borrow library materials, or for any other library function requiring presentation of a card, constitutes representation that the presenter is the legitimate card holder. BCCLS libraries are entitled to request identification from any patron presenting a library card.
To protect the patron’s privacy and security, the library will assign or reassign a PIN when the patron applies in person and presents his or her valid library card.
All patron records are, by New JerseyState law, considered to be confidential.
Approved by the Maywood Public Library Board of Trustees June 17, 2015

LOAN PERIODS, FINES AND FEES

The Maywood Public Library maintains collections of books, audio visual materials and periodicals for use by the public. All circulation is restricted to patrons with a library borrower’s card that is valid for use at the Maywood Public Library.
Loan periods, fines, and number of renewals are defined in the chart below.

Material Type Loan Period Renewals Daily Fine Maximum Fine
Books – Regular Juvenile, Adult & YA.
Includes Adult New Non-Fiction
28 days 2 25¢ $20.00
Books – New Fiction Books for Adults 28 days 2 25¢ $20.00
Audiobooks – Juvenile, Adult & YA 28 days 2 25¢ $20.00
Movies – Regular Juvenile & Adult 7 days 1 $1.00 $20.00
TV Series 14 days 1 $1.00 $20.00
Music CDs 14 days 2 25¢ $10.00
Video Games Na Na Na Na
Games (Realia) 14 days 1 25¢ $5, $10, or $20 as marked in ILS &pkg
Periodicals 14 days 2 renewals $0.25
Magazines 14 days 2 25¢ $5.00
Newspapers No None NA NA
Reference Materials No None NA NA
Headphones – for use in library only 1 day None $1.00 $1.00

Note: For lending of specialized equipment please see library staff.

Fines and Fees

  • Any item exceeding the loan period specified is subject to a fine as defined above.
  • Fines are not assessed for days the library is closed.
  • Patrons are expected to pay the price indicated on the item record for lost or damaged materials. Upon evaluation of individual cases, the Director may authorize the patron to replace the material in lieu of payment. An item is considered lost when it is overdue 90 days.
  • A patron’s borrowing privileges will be blocked when outstanding fines reach $10.00

Renewals

Books and other materials may be renewed according to the information in the table above.

Materials from Other Libraries

  • The loan period for materials loaned from other libraries is established by the owning library, not the Maywood Public Library.
  • Overdue fines for books owned by other libraries may be collected by the Maywood Public Library using the fine schedule for the owning library and vice versa.
  • Patrons are responsible for resolving issues for lost or damaged items directly with the owning library, not the Maywood Public Library.

Lending Restrictions

  • The library reserves the right to limit the number of books or materials borrowed to two (2) on any one subject.
  • The daily limit for borrowing DVDs is three.
  • From time to time it may be necessary for the library to limit loan periods or further limit the number of books or materials for checkout because they are in high demand, such as books for book discussion groups or materials needed for class assignments.
  • BCCLS has established a maximum of fifty (50) items borrowed on a patron’s card at any point in time.
  • Some items in high demand may be designated as “local request only” to make them more accessible to Maywood residents. This designation is applied at the discretion of staff and will last no more than three months, or per BCCLS policy, whichever is less.

Compliance with BCCLS Circulation & Borrowing Policies

The Maywood Public Library is a member in good standing of the Bergen County Cooperative Library System (BCCLS) and abides by its circulation, lending, or borrowing policies as defined in the BCCLS Policies and Procedures Manual which is available online at the “staff page” at www.bccls.org.
Approved by the Maywood Public Library Board of Trustees June 17, 2015

CONFIDENTIALITY OF LIBRARY PATRON RECORDS

The Maywood Public Library supports every patron’s right to have his or her library records remain confidential. Library records include patron registration data, circulation records, overdue and reserve records, participation in library sponsored programs, record of library visits, and/or any data that contain information that links a specific patron to specific materials or services used. Each patron has individual control over his or her borrower’s card and presentation of the card permits access to information about the borrower’s current circulation record. Except during the actual period of transaction (circulation, maintenance or record on unpaid fines, reservation of materials) the library will not maintain a record of transactions. When no longer needed for library administration purposes, records will be expunged.

In compliance with N.J.S.A. 18A: 73-43.21, no information will be released to any person, agency, or organization, except in response to a valid court order or subpoena, properly presented to the library administrator, or when disclosure is requested by the legally registered borrower.

Nothing in this policy shall prevent authorized library personnel from using library records in the administration of their regular duties.
1N.J.S.A. 18A: 73-43.2. Confidentiality of library users’ records
Library records which contain the names or other personally identifying details regarding the users of libraries are confidential and shall not be disclosed except in the following circumstances:
a. The records are necessary for the proper operation of the library;
b. Disclosure is requested by the user; or
c. Disclosure is required pursuant to a subpoena issued by a court or court order.
Approved by the Maywood Public Library Board of Trustees June 17, 2015

Computer Access

The Library provides free access to the internet and Microsoft Office suite.

The Internet, like all of the library’s information sources, must be shared and used in a manner which respects the rights of others. Library personnel do not monitor or supervise internet access except for the length of time.  Internet time limit is 60 minutes per session for computers in the adult sections and 30 minutes per session for computers in the children’s section. Patrons may extend their session if no one else is waiting to access the computers.  As with other library materials, restriction of a child’s access to the internet is the responsibility of the parent or guardian.

Copier, Scanner, Fax, Etc.

The copier is available for a fee. Black and white copies are $0.15 per page and color copies are $0.35 per page.

Printing is available for a fee.  Black and white prints are $0.15 per page and color prints are $0.35 per page.

Patrons are responsible for the cost of all pages printed and copied, regardless of errors.

Special printing services, including wireless printing, two-sided printing and printing on paper other than library provided paper, are currently not available.

A public scanner is available, but patrons must bring their own flash drive.

A self-service fax machine is available for a fee.

Meeting Rooms

The Maywood Public Library meeting rooms are for use on a reserved-only basis to non-profit organizations, government agencies, and organized groups engaged in educational, civic, cultural and intellectual activities.

Groups wishing to reserve a meeting room must submit a completed application to the meeting room manager at least two weeks before the desired booking date.  A written application is required for confirmation of booking.  Download a copy of the  meeting room application here.

For inquires and bookings, please contact the booking room manger: Mary.Gilligan@maywood.bccls.org

Notary Public Services

The Maywood Public Library offers notary public services according to the following guidelines:

  • Please call the library ahead of coming in to be sure the Notary is available.
  • Only documents in English will be notarized.
  • A valid, government-issued photo identification (e.g.: photo driver’s license, passport) is required from any customer seeking notary service and from their witness
  • Notary service is not available for power of attorney, mortgage documents, deeds, wills, living wills, living trusts, codicils, depositions or vital records as these types of documents can require specialized knowledge and is beyond the scope of this service.  In addition, the notary cannot perform oaths of office.
  • Documents cannot be copied and certified as “true copies.”  Please note that certified copies of many documents such as birth, marriage or death certificates are often available from their original issuing agency.
  • In situations where a witness is required, the person requesting notary services must bring a witness who personally knows the individual requesting the service.  The witness must bring government-issued photo identification (e.g. driver’s license, passport).  Library staff and patrons cannot act as a witness.
  • New Jersey law requires that a Notary and the customer seeking notarization be able to communicate directly with each other. Library Notaries are not permitted to make use of a translator to communicate with individuals requesting this service.
  • In accordance with New Jersey Notarial Law, notaries will not provide service if the customer, document or circumstances of the request for notary service raise any issue of authenticity, ambiguity, doubt or uncertainty for the Library or notary. In this event, the library notary may, at his/her sole discretion, decline to provide notary service.

Exam Proctoring

The Maywood Library will provide exam proctoring services when schedules allow. Please contact the library with any requests.